Answer incoming phone calls courteously and professionally. Properly filter unwelcome calls for other personnel. Transfer incoming calls to appropriate personnel.
Greet guests, take them to conference rooms and bring drinks to them. After visitors are left, ensure cups are collected and the conference rooms clean and tidy in any time of the day.
Handle outgoing and incoming mails/ courier.
Handle travel arrangement such as hotel/ flight/ car booking & etc;
Periodically check and order the office supplies of frequent use to keep them in stock; Manage office supplies order based on actual need with good sense of cost efficiency.
Maintain an up-to-date office telephone directory and contact lists and distribute in the office.
Assist in typing, copying, binding and sending faxes.
Assist in general office matters.
Qualifications:
Neat, professional appearance with good interpersonal skills and polished demeanor. Good telephone etiquette.
Excellent communication skills in both Chinese and English (written and oral);
Familiar with OA equipments and MS Office software.
Strong organizational skills, attention to details; Strong responsibilities and good abilities to work hard and carefully;
Self-motivated, proactive, team player and fast learner.
