About Troutman Sanders LLP Shanghai Representative Office |
Job Title: Legal Secretary / EA to Managing Partner
Reports to: Shanghai Office Managing Partner
REQUIREMENTS :
Education: Bachelor degree or above
Language : communication skills in both Chinese and English (written and oral)
Computer skill: familiar with MS Office (WORD, EXCEL, PPT, etc.)
Working Experiences: at least 5 years legal secretarial experience in international law firms and two years working experience for a partner
Soft skills: A stable, attentive to detail personality, willing to learn and high sense of responsibility are desirable;
Assist the Managing Partner in all aspects of his daily work; including but not limited to:
- Prepare for and organize meetings;
- Maintain and manage schedules of Managing Partner;
- Serve as liaison between the Managing Partner and clients, office timekeepers and administrative staff in and outside Shanghai;
- Communicate with 3rd parties on behalf of Managing Partner;
- Co-ordinate production of client documents between associates, secretaries and Managing Partner;
- Format / Proof-read documents;
- Make domestic and international travel arrangements and prepare detailed travel schedules and itineraries for Managing Partner; and liaise and coordinate with travel agents and other travel supplies;
- Assist in preparation of marketing materials and planning marketing meetings and events;
- Manage contacts database of Managing Partner;
- Prepare expense reports for Managing Partner;
- Manage records and files;
- Maintain confidentiality of all confidential information;
- Perform other related work as required;
- Exercise judgment over work priorities.
A competitive compensation and training opportunities will be offered to the successful candidate. Qualified applicants please send your resumes in both English and Chinese.
